Legal Agreement: Terms of Service

Alt Coworking Membership Agreement

Payment Methods 

Alt Coworking uses Proximity as a payment, scheduling, and member management platform. Proximity uses Stripe as a third party payment processing system. Card and ACH payments are preferred. Please inquire for additional payment options.

Dates 

Active Membership Month is a month that Members have access to the space and facilities. This period runs from the first day to the last day of each month. 

  • All membership payments are due on the 1st of each month, and are billed automatically through Proximity. 
  • Alt Coworking reserves the right to withhold services if payments are not received on time. This includes revoking access to the building and amenities.
  • Prorated Memberships: If a membership begins after the 1st of the month, the member will be charged a prorated amount for the remainder of the active month, and then will be billed normally on the 1st of the following month.

Deposits & Damages

  • Deposits are only required for Private Office Memberships, equal to one active month of membership. This deposit will be applied toward the member’s final month of membership.
  • Appropriate damage fees will be applied to a member’s account for any damages beyond normal wear and tear. It is the responsibility of the member to bring to management attention anything that is broken immediately.

Membership Cancellation & Refund Policy 

Alt Coworking and its Members may terminate membership for any reason. 

  • A 30-day written notice is required for all membership types.
  • Alt Coworking does not issue refunds for cancellations of reservations or memberships. Any funds will be applied to the member account as credit.
  • Alt Coworking does not issue refunds for services not utilized by members.
  • Private Office Members: your initial membership deposit will be applied toward your final month of membership.

 

Alt Coworking Space Management & Procedures

Member Access

We recognize that our members are movers and shakers, and business hours can’t get in the way of that. Therefore, monthly members have 24/7 access to Alt Coworking. Access will be provided in the form of electronic door code and/or a key fob.

  • Keys and door codes are not to be shared with anyone.
  • The only entrance to the building is on the corner of 3rd and Ford. All other doorways are exits only. You must make sure the doors close firmly behind you.
  • Members acknowledge that use of the space outside of standard hours may require extra attention:  
    • Members will ensure that doors remain locked after hours
    • Members will turn off all lights when leaving after hours
    • Members understand that some services or amenities may not be able to be provided by management after hours, such as troubleshooting or other management support.

Public Access

Alt Coworking is not open to the public. Under the following conditions may the public be allowed to enter Alt Coworking:

  • Under the supervision of Management (i.e. Private Tours for potential members, Conference Room Rental, Scheduled Business Events or Meetings).
  • Under the supervision of Members.
  • Under no circumstances may a member of the general public enter Alt Coworking without being accompanied by a Member or Management.
  • Scheduled events that are open to a large number of the general public will be shared with Membership with advance notice.

Parking

Alt Coworking does not offer any off-street parking. Free street parking is available on any side street, and a free public parking lot is located on the corner of 5th and Evans streets. Members and guests are not permitted to park in the lot in the rear of the building.

Environment & Cleanliness

Alt Coworking strives to provide a space for all members and guests to enjoy. Keeping our space clean, safe and comfortable is a community effort. Members will adhere to the following guidelines to ensure that all areas are pristine. 

  • Alt Coworking provides weekly cleaning services
  • Each member should aspire to keep their own area/office clean and cleanup after themselves
  • Keep volume to a reasonable level (this includes phone calls, conversations, videos, music, etc.) Be mindful of your voice level when on calls
  • The heating and air conditioning system is automated and should not be altered
  • The music is automated and should not be altered

Common Areas 

  • Members agree to keep common areas clean of debris, waste and clutter. Members will remove personal items from common areas at the end of personal use. 
  • Members agree to wash all used dishes, dispose of personal waste, clean up any spills and breakages, and report damages to management.
  • Whiteboards must be cleaned after use for other users of the meeting rooms and other areas.
  • A clean out of the refrigerator will occur weekly. If you have an item that you would like retained, please mark it with a note. Members must label personal frozen and refrigerated items.

Member Spaces

  • It is the responsibility of the Member to make sure that their office or desk is clean, and clear from hazards or disturbances to other space members.
  • Dedicated Desk & Private Office Members are invited and encouraged to bring their own plant(s) to their workstations. It is the Member’s duty to care for their own personal plants.
  • Members may not modify or alter furniture arrangement in any way without written approval from Management.

Business Address & Mail Services

Dedicated Desk & Private Office Members will have the ability to list their business at Alt Coworking’s physical address and may receive business mail. 

Members will be assigned a box number upon membership activation. The box number will be used as the member’s business mailing address. The box number must be used at all times. Example:

Ignite Marketing
609 NE 3rd St #108
McMinnville, OR 97128

Mail and Packages will be received by the community manager and are available for pick-up Monday - Friday, 9am to 1pm. 

To claim your mail or packages, visit the Community Manager during business hours.

  • When shipping packages: Members must include additional delivery instructions. 
  • Members may not collect or distribute mail or packages on behalf of Management. 

Google My Business Listing

Members with dedicated desks or private offices may list their businesses on Google My Business. Ask Management for clarification on requirements and rules.

Conference Room

The Conference Rooms may be reserved by members on a first-come, first-served basis. 

  • The conference rooms may only be reserved online through the member portal.
  • Reservation time must include set-up and tear-down time.
  • Hours of reserved conference room use each week will be deducted from your weekly FREE hours. Additional conference room hours may be purchased at a discounted rate of 50%.
  • Members are required to leave the conference room clean and organized upon departure.

Personal Belongings / Lost & Found

  • Personal and work items left unattended or unsecured are done so at members’ own risk. 
  • Any uncollected personal items found in common areas will be turned into the Lost & Found box with the Community  Manager. At the end of each month, unclaimed Lost & Found items will be donated.

Internet

Alt Coworking provides wireless and hard wired internet for members and accompanied visitors.  

  • Passwords are available to Members in your welcome email and are written around the workspace. 
  • Members who wish to have their own private network may have the ability to add their own private network for an additional fee.
  • For hardwired internet, connect with Management.

Exclusions

In order to provide the best services and amenities for our guests, Alt Coworking maintains the following:

  • NO Animals of any kind are allowed on Alt Coworking property without written consent from Management.
  • Smoking is not allowed on 3rd Street or near an entrance/exit of Alt Coworking.

 

Terms of Use 

1. Acceptance of Terms 

The services Alt Coworking provides to you, the undersigned (including but not limited to use of office space and access to Internet), are subject to the following Terms of Use (“TOU”). Alt Coworking reserves the right to update the TOU at any time. Alt Coworking will attempt to contact you to notify you of any updates within 30 days of their enactment using the contact information provided through your member account in the Proximity platform. 

2. Description of Services 

Alt Coworking may provide you with access to office space, work stations, internet, office equipment, conference space, knowledge resources, and other services (collectively, “Services”). The Services at all times are subject to the TOU. 

3. No Unlawful or Prohibited Use 

As a condition of your use of the Services, you will not use the Services for any purpose that is unlawful or prohibited by these terms, conditions and notices. You may not use the Services in any manner that could damage, disable, overburden, or impair the Alt brand, News-Register brand, or interfere with any other party’s use and enjoyment of any Services. You hereby represent and warrant that you have all requisite legal power and authority to enter into and abide by the terms and conditions of this TOU and no further authorization or approval is necessary. You further represent and warrant that your participation or use of the Services will not conflict with or result in any breach of any license, contract, agreement or other instrument or obligation to which you are a party. 

4. Disclosure

Alt Coworking reserves the right to disclose any information about you - and at all times - your participation in and use of the Services as Alt Coworking deems necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in Alt Coworking’s sole discretion. Alt Coworking will never sell your information to a 3rd party.

5. Confidentiality 

  1. You acknowledge and agree that during your participation in and use of the Services you may be exposed to Confidential Information. “Confidential Information” shall mean all information, in whole or in part, that is disclosed by Alt Coworking, or any participant or user of the Services or any employee, affiliate, or agent thereof, that is nonpublic, confidential or proprietary in nature. Confidential Information also includes, without limitation, information about business, sales, operations, know-how, trade secrets, technology, products, employees, customers, marketing plans, financial information, services, business affairs, any knowledge gained through examination or observation of or access to the facilities, computer systems and/or books and records of Alt Coworking, any analyses, compilations, studies or other documents prepared by Alt Coworking or otherwise derived in any manner from the Confidential Information and any information that you are obligated to keep confidential or know or has reason to know should be treated as confidential. 
  2. Your participation in and/or use of the Services obligates you to; I. maintain all Confidential Information in strict confidence; II. not to disclose Confidential Information to any third parties;. III. not to use the Confidential Information in any way directly or indirectly detrimental to Alt Coworking, or any participant or user of the Services. 
  3. All Confidential Information remains the sole and exclusive property of Alt Coworking or the respective disclosing party. You acknowledge and agree that nothing in the TOU or your participation or use of the Services will be construed as granting any rights to you, by license or otherwise, in or to any Confidential Information or any patent, copyright or other intellectual property or proprietary rights of Alt Coworking, or any participant or user of the Services. 

6. Participation In or Use of Services 

You acknowledge that you are participating in or using the Services at your own free will and decision. You acknowledge that Alt Coworking does not have any liability with respect to your access, participation in, use of the Services, or any loss of information resulting from such participation or use. You will refrain from any act which would render any insurance on the Coworking space void or voidable or which would increase the insurance premium by the Licensor. You will comply with all Health Safety and Fire regulations. 

7. Disclaimer of Warranties 

To the maximum extent permitted by applicable law, Alt Coworking provides the services “as is” and with all faults, and hereby disclaim with respect to the services all warranties and conditions, whether express, implied or statutory, including, but not limited to, any (if any) warranties, duties or conditions of or related to: merchantability, fitness for a particular purpose, results, workmanlike effort and lack of negligence. Also, there is no warranty, duty or condition of title, quiet enjoyment, quiet possession, correspondence to description or non-infringement. The entire risk as to the quality, or arising out of participation in or the use of the services, remains with you. 

8. Exclusion of Incidental, Consequential and Certain Other Damages. 

To the maximum extent permitted by applicable law, in no event shall Alt Coworking or its subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns, jointly or individually be liable for any direct, special, incidental, indirect, punitive, consequential or other damages whatsoever (including, but not limited to, damages for: loss of profits, loss of confidential or other information, business interruption, personal injury, loss of privacy, failure to meet any duty (including of good faith or of reasonable care), negligence, and any other pecuniary or other loss whatsoever) arising out of or in any way related to the participation in or inability to participate in or use of the services, the provision of or failure to provide services, or otherwise under or in connection with any provision of this agreement, even in the event of the fault, tort (including negligence), strict liability, breach of contract or breach of warranty of Alt Coworking, and even if Alt Coworking has been advised of the possibility of such damages. 

9. Limitation of Liability and Remedies 

Notwithstanding any damages that you might incur for any reason whatsoever (including, without limitation, all damages referenced above and all direct or general damages), the entire liability of Alt Coworking or its subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns under any provision of this TOU and your exclusive remedy for all of the foregoing shall be limited to actual damages incurred by you based on reasonable reliance up to ten USD ($10.00). The foregoing limitations, exclusions and disclaimers (including sections 8 and 9 above) shall apply to the maximum extent permitted by applicable law, even if any remedy fails its essential purpose. 

10. Termination

Alt Coworking reserves the right to terminate any Service at any time. Alt Coworking further reserves the right to terminate your participation in and use of any Services, immediately and without notice, if you fail to comply with the TOU. 

11. Indemnification 

You release, and hereby agree to indemnify, defend and hold harmless Alt Coworking, Oregon Lithoprint Inc., and Alt Coworking and Oregon Lithoprint Inc., subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns, jointly and individually, from and against all claims, liabilities, losses, damages, costs, expenses, judgments, fines and penalties based upon or arising out of your negligent actions, errors and omissions, willful misconduct and fraud in connection with the participation in or use of the Services. You further agree in the event that you bring a claim or lawsuit in violation of this agreement, you shall be liable for any attorneys’ fees and costs incurred by Alt Coworking or its respective officers and agents in connection with the defense of such claim or lawsuit. 

12. Severability 

In the event that any provision or portion of this TOU is determined to be invalid, illegal or unenforceable for any reason, in whole or in part, the remaining provisions of this TOU shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by applicable law. 

13. Internet Use 

Use of the internet by Alt members implies agreement with our internet use policy. Members must ensure that they; 1). Comply with current legislation 2). Use the internet in an acceptable way and 3). Do not create unnecessary business risk to Alt Coworking, Oregon Lithoprint Inc., or other members by their misuse of the internet. Unacceptable behavior and in particular the following is deemed unacceptable use or behavior by members; 1). Visiting internet sites that contain obscene, hateful, pornographic or otherwise illegal material, 2). Using the computer to perpetrate any form of fraud, or software, film or music piracy, 3). Downloading commercial software or any copyrighted materials belonging to third parties, unless this download is covered or permitted under a commercial agreement or other such license, 4). hacking into unauthorized areas, 5). Undertaking deliberate activities that waste staff effort or networked resources, 6). Introducing any form of malicious software into the corporate network. Alt Coworking maintains the right to monitor the volume of internet and network traffic, together with the internet sites visited. 

14. Insurance 

Alt Coworking carries a General Liability Insurance. Alt Coworking cannot insure personal equipment of Members. As a Member, it is strongly suggested that you carry an insurance policy to cover your own equipment while using our space. 

15. Claim on Space 

Agreements between Alt and the Member are memberships, not lease agreements. Agreements shall not bestow any legal estate in any Alt Coworking property and nothing herein contained shall create or be deemed to create the relationship of Landlord and Tenant between Alt Coworking and the Member.